enquiry@smartwebagency.co.uk
.st0{fill:#FFFFFF;}
01233 2399 09

Automated Payment & Order Management for Virtuous Restaurants

The Virtuous Restaurants web app delivers a scalable, audit-ready payment pipeline built on Laravel 12 and Stripe Connect.

Project Brief

Smart Web Agency built a Laravel 12 web application for Virtuous Restaurants to automate order synchronisation, payment handling, and restaurant payouts. The system integrates GloriaFood, Stripe Connect, and CRON-based jobs to deliver end-to-end financial transparency for multiple restaurant branches.

The Challenge

Virtuous Restaurants managed dozens of partner outlets receiving online orders through GloriaFood.

The business required a unified platform to:

  • Sync orders from GloriaFood in real time
  • Match payments with Stripe charges automatically
  • Calculate platform, processing, and Stripe fees
  • Release payouts to partner restaurants reliably and on schedule

Technology Stack

  • Framework: Laravel 12 (PHP 8.2)
  • Database: MySQL
  • Payments: Stripe Connect + Webhooks + Transfer API
  • Frontend: TailwindCSS
  • Automation: CRON jobs for scheduled tasks and payouts

Our Approach

Order Webhook Integration

GloriaFood sends order webhooks to the Laravel app, which identifies the correct restaurant using its mapped restaurant ID.

Payment Matching

Each order is linked to its Stripe charge ID and payment intent, ensuring full traceability from order to payout.

Automated Fee Calculation

A scheduled job retrieves payment details from Stripe, calculates
Platform commission
Stripe processing fees
Final restaurant payout

    Configurable Payout Delay

    Admins set delay periods before releasing funds. Once due, Stripe Transfers automatically send payments to each restaurant’s connected account.

    Reporting & Logs

    Detailed revenue reports by restaurant and order type (pickup, delivery, dine-in) plus complete payment logs for auditing and compliance.

    Payment Flow

    Results

    • 100 % automation of payouts — zero manual intervention
    • Accurate reconciliation between orders and Stripe charges
    • Flexible control over payout schedules
    • Real-time visibility into revenue and fees
    • Improved trust among partner restaurants through transparent reporting

    Conclusion

    The Virtuous Restaurants web app delivers a scalable, audit-ready payment pipeline built on Laravel 12 and Stripe Connect. By combining webhook automation, vector-accurate fee calculations, and scheduled payouts, Smart Web Agency created a robust financial backbone for multi-restaurant management — a proven model for hospitality businesses across the UK.